Accounts Assistant

Swiftclean has been a market leader in the compliance industry for over 40 years; this Accounts Assistant role is a great opportunity to join an experienced and passionate team.

Role Function
To provide part-time administrative support to the Account Manager and Team, ensuring a high-level service is provided within the accounting function.

This role is part-time from 15-18 hours per week

Salary: £12.82 per hour

Person Profile
A motivated individual who can work within a team or alone. With a high-level understanding of Excel, the person must be comfortable working with numbers and attention to detail. They must be a skilled communicator, ensuring clients and internal queries are managed. They must have a flexible approach and be efficient meeting deadlines.
Job Specific Functions
•Generate invoices, proformas and credit notes on Xero.
•Generate application for payments and portal submissions.
•Data entry onto Excel worksheet invoice/application values.
•Credit checks on new customers provided by Sales Department.
•Set up new customers on Xero and update Collabit with Accounting information.
•Set credit limits based on online credit check.
•Reconcile Bank transactions on Xero
•Manage filing of remittances.
•Liaise with Sales Team and customers re queries and/or disputes and/or missing information
•Chase debts over credit terms by telephone and/or email and letter.
•Agree actions required by others and time deadlines to ensure that issues affecting payment are dealt with in a timely manner.
•Produce monthly statements
•Fulfil all customer requests for copy invoices, back-up paperwork or other documentation.
•Pay by phone parking for engineers
•Take Visa payments.
•Purchase Ledger Cover
•Reconcile Xero invoicing/applications with worksheet at month end when necessary.